Creating a Whiteboard Solution That Fits Your Budget

Oct 24, 2017

healthcare budget

We often write a lot about how patient whiteboards can benefit hospitals by making communication with patients easier. We've talked about studies that demonstrate the effectiveness of placing a whiteboard in treatment environments, and how these whiteboards can increase reimbursements and HCAHPS scores.

We love hearing from hospitals that are interested in VividBoard, but we find that many of the conversations lead to the same topic: cost. We understand that hospitals run on a budget (one that is usually pretty tight). Everything within that budget needs to be categorized, and its value must be shown to the organization. That's why we work with hospitals and care centers to ensure that their investment in custom whiteboards is not only justified, but also fits appropriately into their annual spending.

We are here to help you create a whiteboard solution that fits your budget. Since our whiteboards come in so many different styles, have a variety of options and tailored specifically to your organization, we can't simply display per board prices on our website. If you'd like to skip right ahead and start talking numbers specific to your organization, reach out to our team for a quote.

Creating Your Whiteboard Budget?

If you are pressed with creating a desired budget for your whiteboard purchase, you can begin to narrow in a spending plan by asking yourself a few questions:

  • How many rooms/locations will need to be outfitted?

  • How big does each whiteboard need to be?

  • Are you looking for a classic whiteboard surface or glass?

  • Will you require custom graphics and any other additional options/accessories?

  • Will there be any variable data in your design (like phone numbers, room numbers, etc.)?

Sample Investment Plan

A hospital with 200 beds could expect to invest about $50,000 to outfit each room with a single custom whiteboard. Based on your specific situation and the products you choose, these numbers can change.

It has been shown that because of the Value Based Purchasing program implemented by the Centers for Medicare and Medicaid Services (CMS), CMS withholds 2% of Diagnosis-Related Group (DRG) payments unless hospitals can show a certain level of patient satisfaction via HCAHPS scores. Each year U.S. hospitals stand to lose between $500,000 and $850,000 of their Medicare reimbursements, 30% ($150,000) of which is reliant upon those patient satisfaction scores.

Studies have shown that whiteboards can improve patient satisfaction scores through better communication. This can help your hospital recoup the $150,000 it stands to lose, netting you $100,000 in the first year of your whiteboard investment. From there, each year will result in a positive $150,000 gain, and with VividBoard's lifetime warranty, the surface and materials in your whiteboards are guaranteed to last.

Justifying the Use of Custom Whiteboards

Buying a bulk order of standard whiteboards may seem like taking the path of least resistance, but it will lead you down a road of constant headaches, wasted investments and overall poor quality. If your hospital is invested in creating a patient environment that is comfortable, efficient and makes your hospital an incredible place to receive treatment, investing in quality custom whiteboards is the best option.

A simple, low-quality whiteboard will stick out like a sore thumb in a room filled with quality furniture and equipment, brilliant design aesthetics and helpful treatment and communication tools. Plus, poor quality whiteboards will ultimately end up costing you more in terms of decreased productivity, lifetime value and effectiveness. The only way to get the most out of your whiteboard investment is to invest in quality.

To find out how we can help you fit your whiteboards into your budget, contact our team today.